The answer is already in your books. Now you can just ask.
An owner wants to know which hotel led RevPAR last quarter. A GM wants to confirm a vendor got paid. A controller needs to explain why expenses jumped. In most portfolios, each of those questions becomes a request: someone exports a ledger, rebuilds a spreadsheet, and sends back a number a few days later.
BooksGPT closes that gap. It’s Docyt’s AI assistant for your finances, powered by GARY – Docyt’s Generative Accounting Retrieval sYstem. Think of it as ChatGPT for your books: you ask a question the way you’d ask your controller or accountant, and the answer comes back instantly, straight from the books Docyt keeps across every property you can access. No exports, no ticket to accounting, no waiting.
Talk to your books like you’d talk to your accountant
BooksGPT reads your financial statements (P&L and balance sheet), operating statements, transactions, and bills. That covers the questions hotel teams ask every week:
- Revenue and performance: “What was total revenue last month?” “Which hotel had the highest RevPAR last quarter?”
- Cash and payables: “What’s our cash on hand?” “What bills are due this week?”
- Variances: “Why did expenses go up compared with last month?”
- Vendors and payments: “Did we pay Sysco?” “Who are our top ten vendors this year?” “Find the $2,400 payment.”
Hotel KPIs are built in: occupancy, ADR, and RevPAR by property; revenue broken out by rooms, F&B, and other; and labor cost and hours.
Keep the conversation going
Change the dates and re-ask. Ask a follow-up to break a total down by hotel. Drill into one property’s rooms versus F&B revenue without leaving the thread or opening its ledger.
Every chat is saved and searchable, so you can pick up a past question later.
Why it matters: The person with the question gets the answer instantly – no ticket to accounting, no spreadsheet in between.
One question, the whole portfolio
Ask about “total revenue last month,” and BooksGPT works out which properties the question covers, shows you that list, and returns one consolidated figure. There’s no business picker to click through, no consolidation workbook, and no waiting for entities to roll up.
Every figure in the answer is tagged with its property, so a portfolio total and a single-hotel number never get confused.
Why it matters: For multi-property owners and management companies, the portfolio view is the default – not a report someone has to assemble.
An AI answer you can actually check
BooksGPT feels like chatting with ChatGPT, with one big difference. General-purpose AI tools answer from training data or a spreadsheet you paste in. BooksGPT answers only from your Docyt books – books that are already categorized, reconciled, and closed – so the number in the chat matches the number in your financials.
- Every answer links to its source. One click takes you to the report the number came from.
- It won’t guess. If a month isn’t closed yet, BooksGPT says so instead of inferring a trend.
- It reads, it doesn’t write. BooksGPT can suggest next steps, but nothing in your books changes unless you confirm it.
- It respects permissions. It works as the signed-in user and sees only what that user’s Docyt access allows.
- It knows when to escalate. It can flag items for your CPA when that’s the right call.
Most answers come back in seconds, so the conversation keeps moving.
Why it matters: Speed only helps if the answer is right. BooksGPT gives you both, with the receipts attached.
Bring your three hardest questions
BooksGPT is part of the Docyt Business Intelligence Suite and runs on Docyt’s native ledger. That’s what lets it answer from closed, reconciled books instead of a copy of them.
The best way to judge it is to test it. Bring three questions your team struggles to answer today, and we’ll run them on a live portfolio. Book a Demo→ or Learn More About BooksGPT→
