Integration
Connect Visual Matrix to Docyt
Best Western and independent hotels. Docyt reads Visual Matrix every night, posts revenue, taxes, deposits and ledger movements to USALI accounts, reconciles every dollar to your bank and card processor, and delivers the Daily Flash by 7 am. Your whole portfolio can be live in 24 hours.
What Docyt pulls from Visual Matrix
Reports we reconcile from Visual Matrix.
Docyt AI reads the reports Visual Matrix already produces. No re-keying, no custom report building.
Reports read nightly
- Night Audit Report
- Daily Revenue Report
- Trial Balance
- Cashier Report
- Credit Card Batch Report
- AR Aging
- Market Segment Report
Journal entries posted automatically
- Rooms, F&B and other revenue by USALI department and revenue center
- Occupancy, sales and other taxes collected
- Guest ledger, city ledger and deposit ledger movements
- Credit card batches, cash deposits and OTA or virtual card receivables
- Adjustments, allowances, comps and paid-outs
- Loyalty reimbursements and brand charges where applicable
Revenue reconciliation
Every Visual Matrix night audit tied to the bank.
Posting revenue is the easy half. Docyt then waits for the money: card settlements, cash deposits, OTA and virtual card payouts. The Revenue Leakage Agent flags short deposits, unposted chargebacks and commission variances the next morning, with the Visual Matrix folio behind each one.
- Merchant deposit tracking by batch and processor
- OTA reconciliation down to the booking
- Folio exceptions and chargebacks surfaced daily
- Variance explained by the Revenue Reconciliation Agent
- Night Audit Sign-off for the GM in one click
Brands and hotels running Visual Matrix
Who runs it.
Visual Matrix is approved for Best Western (since 1999), SureStay and Sonesta, and runs 3,000+ economy to midscale properties.
Setup
How Visual Matrix connects.
Docyt integrates directly with Visual Matrix cloud and on-premise installations.
Access
You grant Docyt access to Visual Matrix during onboarding. Typical time: under a day.
Mapping
The Migration Agent maps revenue centers, payment types and taxes to your chart of accounts. You review once.
First reconciled night
Docyt posts the first night audit and reconciles it to the bank, usually within the first week.
Daily Flash live
Flash reports, owner statements and the close run from reconciled actuals from then on.
Also connects to
Your POS, payroll, bank and ledger.
Related guides
Hotel accounting concepts for this PMS.
- Hotel revenue reconciliation
- Night audit accounting
- Merchant deposit reconciliation
- OTA commission reconciliation
- City ledger and guest ledger
- USALI chart of accounts
- Daily flash report
- Month-end close automation
FAQ
Visual Matrix and Docyt: frequently asked questions
Does Docyt work with Visual Matrix?
Yes. Docyt integrates directly with Visual Matrix cloud and on-premise installations.
Does Docyt replace Visual Matrix reports?
No. Visual Matrix keeps producing its reports. Docyt reads them (Night Audit Report, Daily Revenue Report, Trial Balance and others), posts the journal entries, reconciles the revenue to your bank and card processor, and produces the accounting reports and Daily Flash on top.
Can Docyt push Visual Matrix revenue to QuickBooks, NetSuite, Sage Intacct or M3?
Docyt posts Visual Matrix revenue to its own ledger and can sync summarized or detailed entries to QuickBooks Online, Sage Intacct, NetSuite or Xero if you keep one of them as your statutory general ledger. Most customers replace the legacy ledger entirely.
How does Docyt handle Visual Matrix night audit corrections?
When a property re-runs or corrects a night audit, Docyt detects the change, reverses the original entries and posts the corrected ones with a full audit trail. The Revenue Reconciliation Agent explains any day that no longer balances.
Does Docyt support multi-property Visual Matrix portfolios?
Yes. Every property connects separately and maps to one chart of accounts, so portfolio roll-ups are identical across Visual Matrix properties and properties on other PMSs.
See Docyt live
See how Docyt Enterprise Suite automates payments, accounting, and business intelligence, on one ledger.
- Control spend
- Stop revenue leakage
- Zero-day close
- Forecast with confidence